Mid-tenancy inspections are one of the best tools a landlord can use to protect their property — but they’re often misunderstood or underused.
Handled well, these quick check-ins can help prevent costly repairs, support a strong relationship with your tenants, and keep your rental compliant with the law.
Let’s look at what they are, why they matter, and how to do them properly.
What is a mid-tenancy inspection?
A mid-tenancy inspection is a scheduled visit to a rental property while tenants are still living there.
It’s not the same as a survey or an end-of-tenancy inspection. Instead, it’s a routine check-up during the tenancy to:
- Spot maintenance issues early
- Make sure the property is being looked after
- Check for any unauthorised changes
- Ensure the tenancy agreement is being followed
Mid-term inspections are usually carried out every 3 to 6 months, depending on the length of the tenancy.
Why mid-tenancy inspections matter
Mid-tenancy inspections are useful for both landlords and tenants. Here’s why they’re so important:
Prevent costly repairs
Catching issues early — like damp, leaks or mould — can stop them from turning into expensive problems.
Check safety standards
Inspections help confirm smoke alarms, carbon monoxide detectors and ventilation are in good working order.
Monitor wear and tear
Understanding the condition of your property helps with future planning for maintenance or refurbishment.
Stay legally compliant
Regular checks show you’re taking your landlord responsibilities seriously — especially important for fire safety and hazards.
Build a good landlord–tenant relationship
When done professionally and respectfully, inspections can encourage open communication and trust.
How to carry out a mid-tenancy inspection
To get the most out of your inspection, follow these steps:
Give proper notice
You must give your tenants at least 24 hours’ written notice before entering the property — and the visit must take place at a reasonable time of day.
Most landlords provide 48 hours’ notice as a courtesy.
Be professional
Keep the visit short, clear and polite. You’re not there to judge your tenants, but to look after the property.
Use a checklist
A simple checklist helps you stay focused. Here are some things to include:
- Signs of damp, leaks or mould
- Functioning smoke and CO alarms
- Condition of walls, ceilings, floors and carpets
- Cleanliness and general upkeep
- Garden or outdoor areas
- Evidence of unauthorised pets or occupants
- Condition of fixtures and fittings
- Any signs of smoking indoors (if prohibited)
Take notes and photos
Photos (with the tenant’s permission) can help you track wear and tear over time. Notes make it easier to follow up on issues.
Communicate afterwards
If you spotted anything that needs attention, let your tenant know — ideally in writing — and give them a timescale for any repairs or re-checks.
Common mistakes to avoid
Even experienced landlords can slip up. Here’s what not to do:
- Don’t arrive unannounced — it’s a breach of your tenant’s rights
- Don’t comment on their lifestyle — focus on the property, not personal habits
- Don’t forget to document everything — it’s useful if any disputes arise later
Can a tenant refuse a mid-tenancy inspection?
Yes, tenants can refuse entry if the inspection date or time doesn’t suit them. But most tenants are happy to cooperate if they’ve had fair notice and understand the purpose of the visit.
If you’re struggling to arrange a visit, your letting agent can help mediate and reschedule.
Let us take care of inspections for you
Mid-tenancy inspections are a key part of successful property management — but they do take time, planning and a fair approach.
If you’d rather leave it to the professionals, Martin & Co Solihull can help. We offer full property management services to keep your home in top shape and your tenants happy.
Arrange a free rental appraisal to see how we can support you.
