Landlord checklist: How to prepare for a smooth winter let
Winter can be a challenging time for landlords – from frozen pipes to heating call-outs, the season comes with its own set of demands. But with the right preparation, it doesn’t have to be stressful.
At Martin & Co Solihull, we’ve helped local landlords through many winters. We know what works, what matters to tenants, and how to protect your investment during the colder months.
Here’s a clear, practical checklist to help you get your rental property winter-ready – so you can avoid unnecessary costs and keep your tenants happy all season long.
1.Get the boiler serviced
Heating issues are the number one cause of emergency call-outs in winter. No one wants to wake up to a broken boiler when it’s freezing outside.
Booking a professional boiler service before winter sets in is a smart move. It’s not just about comfort – it’s a legal responsibility too. Gas appliances must be safe, and landlords are required to have a valid Gas Safety Certificate renewed annually.
Make sure:
- The service is carried out by a Gas Safe registered engineer
- You provide a copy of the certificate to your tenants
- You keep a copy for your records (for at least two years)
A well-maintained boiler is more efficient too – saving you and your tenants money on energy bills.
2.Bleed the radiators
Even if your heating system works fine, cold spots on radiators are a sign of trapped air – which makes them less effective.
Bleeding the radiators before winter helps them heat up properly and evenly. It’s a simple job that improves comfort for tenants and reduces energy waste.
While you’re at it, check that the thermostatic radiator valves (TRVs) are working. These allow tenants to control room temperatures and can make a big difference to comfort and cost.
3. Check the insulation
Heat loss is a major issue in older or poorly insulated homes. That’s bad news for tenants – and for landlords paying to keep properties warm between lets.
Simple ways to improve insulation include:
- Topping up loft insulation (recommended depth is 270mm)
- Draught-proofing windows and doors
- Fitting thermal curtains or blinds
- Sealing gaps around pipes and letterboxes
If your property has cavity walls, check whether they’ve been filled. Good insulation protects your property and helps meet Minimum Energy Efficiency Standards (MEES).
3. Check the insulation
Heat loss is a major issue in older or poorly insulated homes. That’s bad news for tenants – and for landlords paying to keep properties warm between lets.
Simple ways to improve insulation include:
- Topping up loft insulation (recommended depth is 270mm)
- Draught-proofing windows and doors
- Fitting thermal curtains or blinds
- Sealing gaps around pipes and letterboxes
If your property has cavity walls, check whether they’ve been filled. Good insulation protects your property and helps meet Minimum Energy Efficiency Standards (MEES).
4. Clear gutters and drains
Leaves, moss and debris can block gutters and downpipes – leading to leaks, damp patches and expensive repairs.
A pre-winter clean of all external drains and gutters can prevent problems later. Check for:
- Blockages and standing water
- Cracks or sagging in guttering
- Overflow stains on walls
This is especially important in areas like Solihull, where leafy surroundings are part of the charm – but also a big cause of autumn debris.
5. Inspect the roof
Wind, rain and snow can turn small roofing issues into major leaks. Before winter hits, inspect the roof for:
- Missing or broken tiles
- Loose flashing
- Signs of sagging or damage
If you’re not comfortable doing this yourself, a trusted contractor or property manager can help. At Martin & Co Solihull, we work with local trades to ensure landlords get reliable, good value repairs when they’re needed.
6. Lag the pipes
Frozen pipes are one of the most common winter emergencies – and one of the most damaging. They can burst, flood your property, and leave your tenants without water or heating.
Prevent this by:
- Lagging exposed pipework, especially in lofts, garages and basements
- Insulating water tanks
- Ensuring boiler condensate pipes are protected or rerouted
You can also ask tenants to leave the heating on low when they’re away for extended periods, to prevent pipes from freezing.
7. Test smoke and carbon monoxide alarms
Landlords are legally required to have a working smoke alarm on every floor and a carbon monoxide alarm in every room with a solid fuel-burning appliance.
Winter means higher use of heating systems and less ventilation – so it’s vital to make sure all alarms are:
- Installed correctly
- Working properly (test buttons regularly)
- Not past their expiry date
Let tenants know they should test alarms regularly too – and report any issues straight away.
8. Review the energy performance
Winter brings higher energy bills, so tenants will be more aware of a property’s efficiency.
It’s a good time to:
- Review your property’s Energy Performance Certificate (EPC)
- Consider upgrades like LED lighting, thermostats or a more efficient boiler
- Look at smart meters or energy-saving advice for tenants
If your EPC rating is currently below E, it may need improvement to meet legal standards. Martin & Co Solihull can guide you through the requirements – and help you find cost-effective solutions.
9. Keep an eye on condensation and mould
During colder months, condensation builds up more easily – especially in bathrooms, kitchens and bedrooms. If left untreated, it can lead to damp, mould and structural damage.
Prevent problems by:
- Installing extractor fans where needed
- Checking that trickle vents and windows can open
- Asking tenants to heat and ventilate rooms regularly
- Repainting affected areas with mould-resistant paint (if needed)
It’s important to respond quickly to any reports of mould. Not only for the property’s condition – but also to meet your legal obligations under the Homes (Fitness for Human Habitation) Act 2018.
10. Provide a winter info sheet for tenants
Great communication helps prevent problems. Before winter arrives, share a short guide with tenants that includes:
- What to do if the heating stops working
- Emergency contact numbers
- Where to find stopcocks and fuse boxes
- Tips for preventing frozen pipes or condensation
This shows tenants you care, encourages quick reporting of issues, and helps them take small steps to protect your property.
At Martin & Co Solihull, we provide managed tenants with clear seasonal guides – reducing emergencies and building better relationships between landlords and tenants.
11. Check tenancy and insurance details
Winter is a good time to check that:
- Your landlord insurance policy is up to date and provides sufficient cover
- The tenancy agreement reflects any changes
- You’ve got a valid EICR (electrical safety certificate), as required every 5 years
- You’re registered with a deposit protection scheme
If your let is coming to the end of its term, now’s the time to plan for re-letting, inspections, or contract renewals – especially before the busy New Year period.
12. Consider a managed service
Managing a rental property in winter takes time, care, and the ability to act fast when issues arise.
If you’d rather avoid the stress – or simply want extra peace of mind – our fully managed service might be right for you.
We handle everything from compliance and maintenance to tenant communication and emergency call-outs. You’ll get a dedicated property manager and regular updates – without having to be on-call during every storm or cold snap.
Final thoughts
Winter doesn’t need to be a worry. With a clear checklist and the right support, landlords can protect their properties, reduce costs, and keep tenants safe and comfortable.
Whether you self-manage or work with an agent, a little preparation now can prevent major issues later.
Need help with winter-proofing your let? At Martin & Co Solihull, we’re here to help local landlords get ahead of the season and stay ahead of problems.
