For many self-managing landlords, running a tenancy has always been about staying organised, responding to issues and keeping essential documents in good order. But from 27 December 2025, the expectations around documentation have changed.
The next stage of the Renters’ Rights Act 2025 has begun, giving local councils the ability to review how landlords have met their legal responsibilities over the previous year. This means you need to be able to access and provide your records quickly if asked.
Martin & Co helps landlords understand exactly what this means and why preparing early matters.
What councils can request from landlords under the new powers
From 27 December 2025, local councils can request key documents related to any tenancy you have managed in the last 12 months. These may include:
- Tenancy Agreements
- Deposit Protection Certificates and Prescribed Information
- Right To Rent check records
- Gas Safety Certificates
- Electrical Installation Condition Reports (EICRs)
- EPCs
- Repair and maintenance history
- Legal Notices
- Any required licensing documentation
Being able to provide these quickly is essential. Missing or hard-to-find documents may result in further enquiries and added pressure.
Why organised paperwork matters more than ever for self-managing landlords
Managing your own rental property means you are responsible for meeting every legal requirement. Under the updated rules, that responsibility also includes demonstrating compliance clearly and promptly.
If your certificates, repair notes or tenancy records are spread across different devices or files, locating them when needed can become challenging. The Renters’ Rights Act 2025 emphasises the importance of consistent, accessible documentation.
How Martin & Co’s fully managed service supports landlords through the change
Martin & Co has long delivered reliable, compliance-focused property management. As documentation becomes more critical, our fully managed service offers practical support for landlords who want a structured, hands-off approach.
With our fully managed service, you benefit from:
- Complete, Clearly Organised Tenancy Records
- Consistent Monitoring Of Deadlines And Safety Requirements
- Secure, Updated Document Storage
- Experienced Support With Any Local Council Requests
- Ongoing Guidance As Legislation Continues To Evolve
It reduces stress, strengthens your compliance position, and ensures nothing essential is overlooked.
How to prepare your tenancy records for local council checks
The Renters’ Rights Act 2025 has marked a move toward clearer, more accessible documentation. Preparing early avoids the pressure of having to organise records once the rules are in force.
Speak with your local Martin & Co branch to make sure you have the systems and support required to stay aligned with the changes that took effect on 27 December 2025.
