Entering an online and paperless world is a step that many Letting Agents shy away from. This may be due to the sheer number of changes which need to be introduced seeming like an insurmountable task. However for us, knowing the benefits which these changes will provide to our clients was the driving force behind the whole paperless venture, making this an exciting and worthwhile change and one that we have been keen to get our teeth firmly into.
Martin & Co Rotherham have now entered a ‘paperless world’ and are happy to leave the days of pen and paper behind. After extensive research and training we are proud to have implemented several new IT systems and working practises which will dramatically improve and simplify many aspects of our working day. Ultimately these changes will allow us to become a more efficient business.
Our most recent change is the introduction of an intuitive ‘Cloud Based’ in house computer system. This is far more technologically advanced than the previous software used and we are confident this puts us ahead of the game a far as our local competitors are concerned. The software has many advantages one being that it is totally mobile allowing it to be accessed via iPhone or iPad giving us 24 hour control, on the move.
The implementation of electronic signatures for all documents has totally replaced the need for a ‘wet’ signature. Therefore eradicating the need for anyone to take out the time to print and scan or even come into the office, this is a legally recognised signature and a brilliant change for us as a business that we are fully backing.
It has hugely reduced the time it takes for us to check in a new tenant; it has also eliminated unnecessary storage of paper work. Furthermore, being email based the documents i.e. contracts